When: Friday 6th - Sunday 8th October 2023
Where: Great Western Racing & Recreation Reserve, Great Western VIC 3374. CLICK HERE for Google Map of location.
Tickets: $210 per Adult Rider - $160 per Junior Rider (16 years & under) - $120 per Non-Rider. Tickets will be available to purchase online in January 2023, so please check back on our website then and follow our Facebook page for additional updates closer to the date.
Please Bring: A sound, fit horse or pony, yards (something your horse is familiar with and is also safe and secure), bridle, saddle, halter, lead rope, horse feed, water buckets, approved helmet (must be worn at all times when mounted), plate, bowl, cup, cutlery, tea towel, camping gear (tent, swag etc), clothing suitable for all seasons. Please note - no holding yards will be provided by the committee.
Gold Coins: Please ensure you bring gold coins with you for the showers ($1 = 1 minute). Whilst we would normally turn off the coin-operated mechanism on the shower facilities during the event period, it is causing a lot of technical issues for the installed systems which usually require maintenance afterward. Instead of increasing the ticket prices, we are asking people to bring coins for the showers instead. Thank you for your understanding.
Provided: All meals (2x dinners, 2x lunches, 2x breakfasts), toilet & shower facilities, entertainment, and two amazing trail rides. BYO permitted. If we can’t offer a catered event (potential COVID event regulation) we will let you know in advance and refund a portion of your ticket monies to accommodate.
Bookings: All bookings must be made via our website. Our 2022 online booking portal will be opened in due course pending broader event management updates from relevant government authorities. If you have any questions in the meantime, please contact us via the form on our website or send us a DM on our Facebook page.
WEEKEND ITINERARY
FRIDAY 6th OCTOBER 2023
Riders can arrive at the Reserve anytime during the day and set up camp. Organisers will be available at the Reserve from 12pm, however check-in for all participants will not begin until 4pm.
4pm - 6pm: Check-in will be completed at the near the kitchen area. You will be issued with your participant tag which is needed for all meals over the weekend. It is essential that all participants (both riding & non-riding) sign the appropriate insurance and medical forms and pick-up identification tags.
6.30pm - 8pm: Dinner is served in the main dining area near the kitchen. Friday night's dinner will be a BBQ (various meats) with salad & chips. Dessert will be hot apple pie with ice cream or fruit salad.
8pm: Welcome address by the organising team. A general overview of the weekend will be given and any questions or concerns addressed. There will also be a few conditions and minor rules that will also be covered.
SATURDAY 7th OCTOBER 2023 (normally around 25-30km)
7am - 8.30am: Breakfast of choice with eggs, bacon, tomatoes, sausages, various cereals, toast, juice/tea/coffee available.
8.30am - Rider briefing. It is essential that all riders meet at the kitchen area for a quick debrief of the Saturday ride. We use this opportunity to address any factors/issues riders may incur along the way or things to be mindful of during the day.
9.30am: Exit gates open. Riders may make their way to the nominated exit gate to begin the ride. Remember to wear your rider tags as you will be required to show them upon exit to ensure you are marked out correctly.
11.30am - All non-riders to make their way to the kitchen area so we can arrange car-pools and ensure we all make it out to the lunch spot. You will also get to see some of the amazing scenery the riders experience as well!
12pm - 1.30pm: Lunch which normally consists of a salad roll with your choice of lunch meat, as well as a slice and juice/water/soft drink/tea/coffee. Sunday lunch will consist of the same.
1.30pm - 2.15pm: Leave lunch. Riders may begin to leave the lunch area and start back out on the trail.
3.30pm - onwards: Riders begin arriving back at the Reserve. You will be counted back into the Reserve at the entry gate.
6.30pm - 8pm: Dinner. Saturday night dinner will consist of a selection of roast meats and various vegetables of choice. Dessert will be something amazing too!
8pm: Entertainment starts - TBC.
SUNDAY 8th OCTOBER 2023 (long ride around 15-20km, short ride around 10km)
7am - 8.30am: Breakfast of choice with eggs, bacon, tomatoes, sausages, various cereals, toast, juice/tea/coffee available.
8.30am - Rider briefing. It is essential that all riders meet at the kitchen area for a quick debrief of the Sunday ride.
9.30am: Gates open. Riders may make their way to the nominated exit gate to begin the ride, remember to wear your rider tag.
12pm - 3pm: Lunch will be hosted at the reserve near the kitchen area all afternoon, so pop down whenever you get back from the ride.
A change from previous years is that all riders will leave and return to the reserve and then have lunch. This is to ensure those needing to leave early with a long journey home can leave when they like.